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Meeting Date:
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2/12/2025 - 6:00 PM
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Category:
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Technology
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Type:
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Action
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Subject:
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15.30 Review and Potential Approval of Aeries Student Information System, Cloud Hosting Services, Aeries Analytics, Online Enrollment, and Database Maintenance with Aeries, Through December 31, 2028
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with high expectations and rigorous instruction in the California State Standards that prepare them for college and career. Goal 2: Highly qualified, culturally proficient, and responsive staff will create learning environment respectful of all students' backgrounds ensuring they are college and career ready when they graduate. Goal 3: Families and community will be informed and empowered as partners with Mt. Diablo Unified to support student learning and improve student outcomes. Goal 4: Focus scholars, specifically African American students, Foster Youth, students experiencing homelessness, students with IEP's and emerging bilingual students, will experience culturally responsive practices and be provided rigorous instruction within an educational environment that builds trust and inclusive partnerships between the students, families and staff.
Goal 5: All students at Crossroads High School and Olympic High School will demonstrate a 6% increase in attendance rate and a 6% increase in on-pace graduation rate by June 2026, leading to an increase of 6% in graduation rates.
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Enclosure
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Aeries Quotation Q-03902
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File Attachment:
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Summary:
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On January 22, 2025, the Board of Education approved funding to continue the use of the Aeries Student Information System for the 2025 calendar year. Aeries will be removing support for on-premises hosting of the Aeries Student Information System in 2026-27, necessitating the move to cloud hosting by Aeries, and has provided favorable pricing and delayed invoicing to begin with our next renewal on January 1, 2026. Staff recommends that MDUSD transition to the cloud hosted model in Spring of 2025 to take advantage of this discounted pricing and ensure the IT Department can effectively manage upcoming projects. The user experience will be only minimally impacted by this change.
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Funding:
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IT Department Budget
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Fiscal Impact
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$0 additional cost in 2024-25 school year
$242,014.50 in 2025-26 school year
$256,583.34 in 2026-27 school year
$272,959.20 in 2027-28 school year
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Recommendation:
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Move to approve Aeries Student Information System, cloud hosting services, Aeries Analytics, Aeries Online Enrollment, and database maintenance with Aeries, through December 31, 2028
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Approvals:
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Recommended By:
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Signed By:
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Robert Sidford - Director of Technology and Innovation
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Debra Mason Moved, Member Keisha Nzewi seconded to approve the Original motion 'Move to approve Aeries Student Information System, cloud hosting services, Aeries Analytics, Aeries Online Enrollment, and database maintenance with Aeries, through December 31, 2028'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0. | | The motion Carried 4 - 0 | | | | | Debra Mason | Yes | | Linda Mayo | Yes | | Thomas McDougall | Yes | | Keisha Nzewi | Yes | |
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