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Meeting Date:
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12/8/2021 - 6:00 PM
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Category:
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Technology
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Type:
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Action
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Subject:
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16.28 Review and Potential Approval of 12 month extension on Request for Proposal #1755 for District-Wide Copier Services to KBA Document Solutions
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
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Enclosure
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Contract Extension Proposal
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File Attachment:
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Summary:
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The Board awarded Request for Proposal (RFP) #1755 for district-wide copier lease services to KBA Document Solutions on November 14, 2016. That agreement is set to expire on December 31, 2021. Due to the instability of the market, and the availability of new copy machines, district staff recommends that we extend our agreement with KBA for one year to allow the market to stabilize and allow us to accept better bids.
The cost of the additional year of lease and maintenance for the 75 District provided copiers is $275,880, plus any applicable taxes. This proposed extension will expire on December 31, 2022.
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Funding:
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Technology Budget, Program 50290000
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Fiscal Impact
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$275,880 plus any applicable taxes
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Recommendation:
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Move to Approve the contract extension of 12 months, to expire on December 31, 2022, with KBA Document Solutions for district-wide copier leases.
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Robert Sidford - Director of Technology and Innovation
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Signed By:
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Mika Arbelbide - Director of Fiscal Services
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Signed By:
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Dr. Lisa Gonzales - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Move to Approve the contract extension of 12 months, to expire on December 31, 2022, with KBA Document Solutions for district-wide copier leases.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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