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Meeting Date:
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1/17/2024 - 6:00 PM
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Category:
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Business/Action Items
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Type:
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Action
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Subject:
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18.11 Review and Potential Approval of the Annual Evaluation of Outdated Documents to be Destroyed Housed in the Purchasing & Warehouse, Maintenance & Operations, and Transportation Departments
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LCAP (Local Control Accountability Plan) Goal:
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Enclosure
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Annual Evaluation of Outdated Documents, January 2024
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File Attachment:
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Summary:
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Purchasing & Warehouse, Maintenance & Operations, and Transportation Departments have reviewed records and have identified those ready for destruction due to their age and content. Staff seeks approval by the Board to permanently destroy those records listed on the attachment in accordance with Board Policy 3580 and California Code of Civil Procedure Section 337.15.
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Funding:
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Multiple Funding from several departments
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Fiscal Impact
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$2,000.00 for Shredding Services
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Recommendation:
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Move to approve the destruction of outdated documents housed in the Purchasing & Warehouse, Maintenance & Operations, and Transportation Departments
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Melanie Koslow - Director of Maintenance and Operations
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Signed By:
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Cristian Lepe - Director of Transportation Services
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Amended Motion | | Member Cherise Khaund Moved, Member Keisha Nzewi seconded to approve the Amended motion 'Move to approve the destruction of outdated documents housed in the Purchasing & Warehouse, Maintenance & Operations, and Transportation Departments with the exception of Certificates of Insurance that included of the sexual/molestation insurance.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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