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Meeting Date:
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11/13/2024 - 6:00 PM
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Category:
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Maintenance and Operations
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Type:
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Action
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Subject:
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15.20 Review and Potential Approval to Increase the Purchase Order with Bay City Mechanical Service, Inc. for Heating, Ventilation & Air Conditioning Service Calls (Work Orders)
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with high expectations and rigorous instruction in the California State Standards that prepare them for college and career.
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Enclosure
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Change Order - Bay City Mechanical
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File Attachment:
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Summary:
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Bay City Mechanical Service, Inc., has an open purchase order (PO) for Heating, Ventilation & Air Conditioning Repairs and Service Calls (work orders) in the amount of $214,500.00 for the 2024/2025 Fiscal Year to support necessary maintenance work. This existing open purchase order will be depleted soon due to the amount of work completed to support the District.
An increase of $100,000.00 is requested, to cover the needs for the remainder of the 2024/2025 fiscal year. The request of $100,000.00 will increase the PO for Bay City Mechanical from $214,500.00 to $314,500.00.
The District is receiving outside support from several HVAC Maintenance Contractors, including those on the approved HVAC Contractor Pool List per RFP 1924.
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Funding:
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Deferred Maintenance
RRMA
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Fiscal Impact
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Increase of $100,000 to bring the total to $314,500
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Recommendation:
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Move to approve to increase the purchase order with Bay City Mechanical, Inc., for heating, ventilation & air conditioning service calls (work orders).
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Approvals:
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Recommended By:
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Signed By:
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Melanie Koslow - Executive Director, Maintenance and Operations
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Cherise Khaund Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve to increase the purchase order with Bay City Mechanical, Inc., for heating, ventilation & air conditioning service calls (work orders).'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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