Review Agenda Item
Meeting Date: 11/9/2022 - 6:00 PM
Category: Maintenance and Operations
Type: Action
Subject: 15.12 Review and Potential Approval for RFP NO. 1924 for HVAC Services and Repairs Pool
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure RFP NO. 1924 Responses - A & B Mechanical, Inc.
- Bel Air Mechanical, Inc.
- Bell Products
- Frank M Booth, Inc.
- Mesa Energy Systems, Inc. DBA - EMCOR
Services Mesa Energy
File Attachment:
Proposal Form RFP NO. 1924 - A & B Mechanical, Inc..pdf
Proposal Form RFP NO. 1924 - Bel Air Mechanical, Inc..pdf
Proposal Form RFP NO. 1924 - Bell Products.pdf
Proposal Form RFP NO. 1924 - Frank M Booth, Inc..pdf
Proposal Form RFP NO. 1924 - Mesa Energy Systems, Inc. DBA EMCOR Services Mesa Energy.pdf
Summary: Mt. Diablo Unified School District Request for Proposal (RFP) NO. 1924 HVAC Services and Repairs for the 2022/2023 School Year was Noticed on September 28, 2022. The RFP scope is to provide HVAC services and repairs, as needed, for the 2022/2023 school year. Due to the occasional immediate demand for HVAC, District solicited for a pool of vendors to meet any potential need that District staff is unable to handle.

District received five (5) responses to the RFP on October 21, 2022. The RFPs were reviewed by staff and found five (5) to be responsive, responsible bidders. District staff is recommending that five (5) vendors (A & B Mechanical, Inc., Bel Air Mechanical, Inc., Bell Products, Frank M Booth, Inc., and Mesa Energy Systems, Inc. DBA - EMCOR Services Mesa Energy Services) be added to a pool of HVAC for the 2022-2023 school year, with possible annual extensions to be considered for 2023-2024, 2024-2025, 2025-2026, and 2026-2027.
Funding: RRMA, Deferred Maintenance
Fiscal Impact Not to exceed a total of $300,000
Recommendation: Move to approve RFP NO. 1924 HVAC Services and Repairs for Mt. Diablo Unified School District to the following pool of vendors, A & B Mechanical, Inc., Bel Air Mechanical, Inc., Bell Products, Frank M Booth, Inc., and Mesa Energy Systems, Inc. DBA - EMCOR Services Mesa Energy.
Approvals:
Recommended By:
Signed By:
Diana Engel-Holmes - Contract Analyst
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Melanie Koslow - Director of Maintenance and Operations
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Keisha Nzewi Moved, Member Erin McFerrin seconded to approve the Original motion 'Move to approve RFP NO. 1924 HVAC Services and Repairs for Mt. Diablo Unified School District to the following pool of vendors, A & B Mechanical, Inc., Bel Air Mechanical, Inc., Bell Products, Frank M Booth, Inc., and Mesa Energy Systems, Inc. DBA - EMCOR Services Mesa Energy.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Cherise Khaund     Yes
Linda Mayo     Yes
Debra Mason     Yes
Erin McFerrin     Yes
Keisha Nzewi     Yes