Review Agenda Item
Meeting Date: 3/23/2022 - 6:00 PM
Category: Technology
Type: Action
Subject: 15.17 Review and Potential Approval of E-Rate Request for Proposal #1903 for Lit Fiber High Speed Transport Services
LCAP (Local Control Accountability Plan) Goal:
Goal 1:
All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
Policy:
Enclosure RFP 1903 Response Summary
RFP 1903-AT&T Response
File Attachment:
RFP 1903 Response Summary.pdf
RFP 1903 AT&T Agreement & E-Rate Rider.pdf
Summary: District staff issued E-Rate Request for Proposal (RFP) 1903 for Lit Fiber High Transport Services/E-Rate Form 470 #220000154. To support 21st Century Learning, we are upgrading lit fiber high speed transport services at the following 16 sites: High Schools (5): College Park, Concord, Mt. Diablo, Northgate, and Ygnacio Valley; Middle Schools (9): Diablo View, El Dorado, Foothill, Oak Grove, Pine Hollow, Pleasant Hill, Riverview, and Sequoia; and District Sites (2): Bridge Program, and Maintenance & Operations.

The District received two (2) Proposals in response to RFP 1903/E-Rate Form 470 #220000154 for Transport Services. The responses were evaluated by District staff. AT&T was determined to be the most responsive/responsible bidder for the transport service of the District's Internet to 16 sites. The Agreement is for three (3) year term (July 1, 2022 to June 30, 2025) for $540,973.08 ($15,027.03/month); less E-Rate reimbursements up to sixty percent, or $324,583.85. The agreement proposes two, 1-year extensions for the (2025-26 and 2026-27) for possible consideration. Reimbursements are not guaranteed and are often a year in arrears so the total is listed under fiscal impact despite a good chance of reimbursement.
Funding: Program 50890000, Technology General Funds
Fiscal Impact $15,027.03 per month for internet services, which may include E-Rate and State discounts, up to sixty percent or $9,016.22 per month. For an E-Rate savings up to $108,194.64 per year ongoing for three (3) years.
Recommendation: Move to approve Award of E-Rate RFP 1903 for Lit Fiber High Transport Services to AT&T for $15,027.03 per month for a three (3) year contract starting July 1, 2022, and 2 possible 1 year extensions through June 30, 2027
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Robert Sidford - Director of Technology and Innovation
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Keisha Nzewi Moved, Member Linda Mayo seconded to approve the Original motion 'Move to approve Award of E-Rate RFP 1903 for Lit Fiber High Transport Services to AT&T for $15,027.03 per month for a three (3) year contract starting July 1, 2022, and 2 possible 1 year extensions through June 30, 2027'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes