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Meeting Date:
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3/23/2022 - 6:00 PM
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Category:
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Technology
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Type:
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Action
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Subject:
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15.17 Review and Potential Approval of E-Rate Request for Proposal #1903 for Lit Fiber High Speed Transport Services
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
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Enclosure
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RFP 1903 Response Summary
RFP 1903-AT&T Response
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File Attachment:
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Summary:
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District staff issued E-Rate Request for Proposal (RFP) 1903 for Lit Fiber High Transport Services/E-Rate Form 470 #220000154. To support 21st Century Learning, we are upgrading lit fiber high speed transport services at the following 16 sites: High Schools (5): College Park, Concord, Mt. Diablo, Northgate, and Ygnacio Valley; Middle Schools (9): Diablo View, El Dorado, Foothill, Oak Grove, Pine Hollow, Pleasant Hill, Riverview, and Sequoia; and District Sites (2): Bridge Program, and Maintenance & Operations.
The District received two (2) Proposals in response to RFP 1903/E-Rate Form 470 #220000154 for Transport Services. The responses were evaluated by District staff. AT&T was determined to be the most responsive/responsible bidder for the transport service of the District's Internet to 16 sites. The Agreement is for three (3) year term (July 1, 2022 to June 30, 2025) for $540,973.08 ($15,027.03/month); less E-Rate reimbursements up to sixty percent, or $324,583.85. The agreement proposes two, 1-year extensions for the (2025-26 and 2026-27) for possible consideration. Reimbursements are not guaranteed and are often a year in arrears so the total is listed under fiscal impact despite a good chance of reimbursement.
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Funding:
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Program 50890000, Technology General Funds
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Fiscal Impact
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$15,027.03 per month for internet services, which may include E-Rate and State discounts, up to sixty percent or $9,016.22 per month. For an E-Rate savings up to $108,194.64 per year ongoing for three (3) years.
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Recommendation:
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Move to approve Award of E-Rate RFP 1903 for Lit Fiber High Transport Services to AT&T for $15,027.03 per month for a three (3) year contract starting July 1, 2022, and 2 possible 1 year extensions through June 30, 2027
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Robert Sidford - Director of Technology and Innovation
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Signed By:
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Mika Arbelbide - Director of Fiscal Services
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Signed By:
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Dr. Lisa Gonzales - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Keisha Nzewi Moved, Member Linda Mayo seconded to approve the Original motion 'Move to approve Award of E-Rate RFP 1903 for Lit Fiber High Transport Services to AT&T for $15,027.03 per month for a three (3) year contract starting July 1, 2022, and 2 possible 1 year extensions through June 30, 2027'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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