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Meeting Date:
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12/14/2022 - 6:00 PM
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Category:
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Technology
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Type:
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Action
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Subject:
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15.36 Review and Potential Approval of District Wide Printer Lease and Service Agreements
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
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Enclosure
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Lease for Printers with Canon Financial Services, Inc.
Maintenance Agreement with Ray Morgan Company/ubeo Business Services
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File Attachment:
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Summary:
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On October 12, 2022, Item 15.31, the Board Awarded and Approved the Piggyback Contract allowing Ray Morgan Company/ubeo Business Services to submit and finalize agreement for the District Wide lease of copiers and other technology for Mt. Diablo Unified School District.
District staff now presents the Lease Agreement for printers, allowed under the other technology section. Canon Financial Services, Inc., CFS, who will be handling the Municipal Finance Agreement; and the Maintenance Agreement with Ray Morgan Company/ubeo for the lease and maintenance of the 2,212 printers in these agreements. The monthly lease will be $24,561 for six (6) years, and the maintenance will be $19,540 per month for a total of $44,541 plus applicable taxes. This service will save time of the office staff as the replacement ink/toner will be monitored and sent to the sites by Ray Morgan/ubeo. District staff anticipate a cost savings of about $19,000/month on our current printer and ink/toner costs.
Information Technology will cover costs of the leases for the 2022/23 through 2023/24 Fiscal Year. This will allow District to establish the individual costs of each printer so that they can be appropriately charged to the site. Starting in 2024/25, the sites and departments will take on the costs of the machines at their sites. District Staff and ubeo Business Services anticipate this rollout to be complete in the spring of 2023.
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Funding:
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Information Technology will fund from Programs AB86, ESSER II, and ESSER III through 2023/24 Fiscal Year
Site budgets will cover their machines starting in the 2024/25 Fiscal Year
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Fiscal Impact
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$534,492 plus any applicable taxes, per year
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Recommendation:
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Move to Approve the District Wide Six (6) Year Lease with Canon Financial Services and maintenance agreement with Ray Morgan Company/ubeo Business Services for the lease and service of printers for Mt. Diablo Unified School District
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Robert Sidford - Director of Technology and Innovation
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Signed By:
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Mika Arbelbide - Director of Fiscal Services
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Signed By:
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Dr. Lisa Gonzales - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Move to Approve the District Wide Six (6) Year Lease with Canon Financial Services and maintenance agreement with Ray Morgan Company/ubeo Business Services for the lease and service of printers for Mt. Diablo Unified School District'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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