Review Agenda Item
Meeting Date: 11/9/2022 - 6:00 PM
Category: Technology
Type: Action
Subject: 15.22 Review and Potential Approval of District Wide Copier Lease and Service Agreements
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure Lease for Copiers with Broker municipal Leasource Financial Services
Maintenance Agreement with Ray Morgan Company/ubeo Business Services
File Attachment:
Copier Lease Agreement.pdf
RMC Maintenance Agreement.Oct2022.pdf
Summary: On October 12, 2022, Item 15.31, the Board Awarded and Approved the Piggyback Contract allowing Ray Morgan Company/ubeo Business Services to submit and finalize agreement for the District Wide lease of copiers for Mt. Diablo Unified School District.

District staff now presents the Lease Agreement for the copiers with ubeo's leasing broker, Leasource Financial Services, who will be handling the financial side of this agreement, and the Maintenance Agreement with Ray Morgan Company/ubeo for the lease and maintenance of the 145 machines in this agreement. The monthly lease will be $34,930.13 for six (6) years, and the maintenance will be $18,165 per month plus applicable taxes. The increase from the 10/12 proposal was due to the rising interest rates, final adjustments in needed machines, and the payouts of the additional leases acquired over the past 6 years beyond the District master lease.
Funding: IT portion will be from Program 50290000 (District Copy Maintenance)
Various site budgets will cover the additional machines wanted by sites and departments
Fiscal Impact $637,141.56 per year ($53,095.13/month) plus any overages and additional taxes
Recommendation: Move to approve the District Wide six (6) year lease with ubeo's broker Leasource Financial Services and maintenance agreement with Ray Morgan Company/ubeo Business Services for the lease and service of copy machines for Mt. Diablo Unified School District
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Robert Sidford - Director of Technology and Innovation
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Keisha Nzewi Moved, Member Erin McFerrin seconded to approve the Original motion 'Move to approve the District Wide six (6) year lease with ubeo's broker Leasource Financial Services and maintenance agreement with Ray Morgan Company/ubeo Business Services for the lease and service of copy machines for Mt. Diablo Unified School District'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0.
The motion Carried 5 - 0
   
Keisha Nzewi     Yes
Erin McFerrin     Yes
Linda Mayo     Yes
Debra Mason     Yes
Cherise Khaund     Yes