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Meeting Date:
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12/14/2022 - 6:00 PM
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Category:
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Technology
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Type:
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Action
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Subject:
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15.35 Review and Potential Approval of Contract Extension for Eagle Software Aeries Student Information System for 2023 Calendar Year
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LCAP (Local Control Accountability Plan) Goal:
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Parent/Family & Community Engagement
Outreach to Special Populations Goal 3.6-3.8 Outreach to Special Populations Goal 3.6-3.8 Parent/Family & Community Engagement
Increase engagement to Advisory Groups Goal 3.2 Increase engagement to Advisory Groups Goal 3.2 Parent/Family & Community Engagement
Expand translation services Goal 3.5 Expand translation services Goal 3.5
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Enclosure
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File Attachment:
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Summary:
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Eagle Software is the company behind the Aeries student information system, used by Mt. Diablo Unified School District for attendance, grades, transcripts, and data analysis.
On January 23, 2007, the Board of Education awarded a five-year contract for RFP #1449 to Eagle Software with contract extensions continuing through December 31, 2023.
With this contract, MDUSD will move to a calendar year billing cycle. As the district is declining enrollment, it is more cost effective to have our enrollment and billing adjusted in December/January after the preliminary CBEDS numbers have been collected so we are not paying for six months of students no longer in the district.
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Funding:
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ESSSER III
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Fiscal Impact
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$122,733.15
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Recommendation:
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Move to approve the contract extension for the Eagle Software Aeries Student Information System for January 1 - December 31, 2023.
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Approvals:
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Recommended By:
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Signed By:
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Jennifer Martin - Administrative Secretary - TIS
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Signed By:
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Robert Sidford - Director of Technology and Innovation
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Mika Arbelbide - Director of Fiscal Services
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Signed By:
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Cesar Alvarado - General Counsel
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Signed By:
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Dr. Lisa Gonzales - Chief Business Officer
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Debra Mason seconded to approve the Original motion 'Move to approve the contract extension for the Eagle Software Aeries Student Information System for January 1 - December 31, 2023.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Debra Mason | Yes | | Cherise Khaund | Yes | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | |
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