Review Agenda Item
Meeting Date: 6/22/2022 - 6:00 PM
Category: Transportation
Type: Action
Subject: 15.54 Review and Potential Approval Request for Proposal (RFP) #1917 for Unleaded Gasoline, No. 2 Diesel Fuel, and 100% Renewable Diesel
LCAP (Local Control Accountability Plan) Goal:
Goal 1: All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and/or career.
Policy:
Enclosure RFP 1917 Proposal from Ramos Oil Company, Inc.
File Attachment:
RFP 1917 Proposal - Ramos Oil Co.pdf
Summary: Request for Proposal (RFP) #1917 was issued to provide Unleaded Gasoline, No. 2 Diesel Fuel, and 100% Renewable Diesel for District-wide use. Mt. Diablo Unified School District maintains a fleet of vehicles which mostly require the use of unleaded gasoline and diesel fuel, as well as a smaller fleet of electrical buses. Our fleet composition consists of automobiles, both large and small; large trucks; school buses; and heavy motorized equipment. To help minimize our carbon footprint we have sought out vendors who can provide 100% renewable diesel fuel.

The contract period will be effective from July 1, 2022 through June 30, 2023 with two (2) one year options to renew for the 2023-2024 and 2024-2025 fiscal years (July 1st – June 30th).

District staff received three (3) responses to RFP #1917 on June 8, 2022, to supply our gasoline and diesel fuel needs. Upon review of relevant factors, including but not limited to price, and product availability; it was determined that Ramo Oil Company, Inc. was the most responsive, responsible bidder.
Funding: Program 09280000 - Transportation LCFF
Fiscal Impact $500,000
Recommendation: Move to approve Award of RFP #1917 for Unleaded Gasoline, No. 2 Diesel Fuel, and 100% Renewable Diesel to Ramos Oil Company, Inc.
Approvals:
Recommended By:
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Cristian Lepe - Transportation Coordinator
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent
Vote Results:

Original Motion
Member Cherise Khaund Moved, Member Linda Mayo seconded to approve the Original motion 'Move to approve Award of RFP #1917 for Unleaded Gasoline, No. 2 Diesel Fuel, and 100% Renewable Diesel to Ramos Oil Company, Inc.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 4 Nay: 0.
The motion Carried 4 - 0
   
Linda Mayo     Yes
Cherise Khaund     Yes
Keisha Nzewi     Yes
Erin McFerrin     Yes