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Meeting Date:
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10/23/2024 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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15.13 Review and Potential Approval of a Piggyback Contract for Grocery Products Services for Mt. Diablo Unified School District for the 2024-25 School Year
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LCAP (Local Control Accountability Plan) Goal:
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Goal 1: All students will receive a high quality education in a safe and welcoming environment with high expectations and rigorous instruction in the California State Standards that prepare them for college and career.
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Enclosure
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Danielsen Piggyback Contract & MVWSD and Danielsen's
Agreement for RFP #2023-24-05
08/17/2023 Board Minutes Approving the Award of RFP to Danielsen
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File Attachment:
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Summary:
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California Public Contract Code § 20118 allows a school district to purchase items without competitive bidding, where another public corporation or entity has a contract to purchase items, known as a "piggyback contract." District staff seeks to piggyback on Mountain View Whisman School District’s (MVWSD) Request for Proposal (RFP) #2023-24-05 for Grocery Services. MVWSD conducted an RFP for the grocery services, the same services MDUSD was seeking. MDUSD reviewed this RPF and several others. Staff also solicited the views and opinions of other districts in order to obtain an understanding of the groceries service market in the area.
Due to the increase in meals served at the District and the ability of the District’s current vendors to timely supply the needed items for the meals, District staff is looking to piggyback on an RFP to broaden our purchasing pool for the balance of the 2024/25 school year, and timely supply the items that our current grocery service vendors are unable to provide. Through the process, staff discovered The Danielsen Co., and their RFP award with MVWSD. Danielsen's quality and price point make them the best fit for our additional grocery service needs. By utilizing this piggyback option, the District is insuring a timely and complete procurement process. District staff asks the Board to make the determination that allowing this piggyback option is in the best interest of the District.
Staff requests the Board approval of for the use of the piggyback agreement with MVWSD and The Danielsen Co. for Grocery Services not to extend beyond the date of the original agreement, being June 30, 2025, or until such Agreement is no longer in affect between MVWSD and The Danielsen Co.
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Funding:
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Cafeteria Funds
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Fiscal Impact
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$835,000 for 2024/25 School Year
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Recommendation:
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That the Board finds that utilizing this piggyback option is in the best interest of the District, and moves to approve the use of a piggyback contract for groceries with The Danielsen Co., based on MVWSD's RPF # 2023-24-05, for the 2024-25 school year.
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Approvals:
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Recommended By:
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Signed By:
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Elizabeth McClanahan - Director of Purchasing and Warehouse
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Signed By:
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Alex Emmott - Director Food and Nutrition Services
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Signed By:
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Gustavo Aguilera - Executive Director, Fiscal
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Signed By:
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Adrian Vargas - Chief Business Officer
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Signed By:
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Susanne Starecki Kim - General Counsel
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Signed By:
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Dr. Adam Clark - Superintendent
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Vote Results:
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| Original Motion | | Member Debra Mason Moved, Member Linda Mayo seconded to approve the Original motion 'That the Board finds that utilizing this piggyback option is in the best interest of the District, and moves to approve the use of a piggyback contract for groceries with The Danielsen Co., based on MVWSD's RPF # 2023-24-05, for the 2024-25 school year.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Keisha Nzewi | Yes | | Erin McFerrin | Yes | | Cherise Khaund | Yes | | Debra Mason | Yes | | Linda Mayo | Yes | |
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