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Meeting Date:
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Category:
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Type:
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Subject:
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15.28 (Item #30) Allocation of Additional Funding to DecoTech Systems, Inc. as Allowable Under Bid #1716: Classroom Technology Enhancement |
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LCAP (Local Control Accountability Plan) Goal:
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Strategic Initiative 5.3 Optimal Operations and Infrastructure Ensure that our facilities and infrastructure support and enhance student learning and safety.
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Enclosure:
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File Attachment:
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Summary:
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This contract primarily includes all audio-visual technology equipment.
On August 24, 2015, the Board took action to award various contracts anticipated under District solicitation Bid #1716. After confirmation by the vendor in May 2016, the Board took action to extend contract terms and conditions for Fiscal Year 2016/2017. In August 2016, the Board authorized staff to take steps to re-open Holbrook Elementary School. Since this school was not included in funding projections for this contract, staff is requesting Board approval for the additional funding to complete Holbrook work, as well as any additional work that may be necessary and associated with the original solicitation document.
As a reminder, the original solicitation was called to ensure competitive pricing on more than 200 items typically used by the District and necessary to complete Classroom Technology improvements. This solicitation was called for the purchase and installation of “Mimio” systems, projectors and TV’s and to ensure competitive pricing on items typically used by the District and necessary to complete Classroom Technology improvements. Lowest responsible bidder was Decotech Systems, Inc.
Previously District expended allocated funding to complete the first and second groups of schools. Staffs worked with the vendor to update models, confirm pricing structure and as allowable under the terms of solicitation requested allocating of additional funding, model changes and extension of terms and conditions.
Once again, District intends to order, by site, as needed for the program. |
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Funding:
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Fiscal Impact: |
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NOT TO EXCEED $350,000.00 in additional purchases |
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Recommendation
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Approve allocation of additional funding to DecoTech Systems, Inc. as allowable under bid #1716: Classroom Technology Enhancement. |
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Approvals:
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Recommended By: |
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Signed By: |
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Tim Cody - Program Manager |
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Signed By: |
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Sharon Ketcherside - Purchasing Consultant |
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Signed By: |
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Dr. Nellie Meyer - Superintendent |
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Vote Results:
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| Original Motion | | Member Linda Mayo Moved, Member Brian Lawrence seconded to approve the Original motion 'Approve allocation of additional funding to DecoTech Systems, Inc. as allowable under bid #1716: Classroom Technology Enhancement.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 5 Nay: 0. | | The motion Carried 5 - 0 | | | | | Linda Mayo | Yes | | Joanne Durkee | Yes | | Cheryl Hansen | Yes | | Brian Lawrence | Yes | | Debra Mason | Yes | |
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