Agenda Item
Meeting Date:
6/23/2021 - 6:00 PM
Category:
Transportation
Type:
Action
Subject:
14.52 Review and Potential Approval of Ratification for Purchase Order to procure (3) new Ford F150 Super Cab Pickup 4x2 trucks for the Security Department with Downtown Ford Sales
LCAP (Local Control Accountability Plan) Goal
:
Goal 1:
All students will receive a high quality education in a safe and welcoming environment with equitable and high expectations, access to technology, and instruction in the California State Standards that prepare them for college and career.
Policy:
Enclosure
:
Security Trucks Quote
File Attachment:
Security Trucks Quote.pdf
Summary
:
On June 10, 2021, the Purchasing Department sent out requests for quotes to three different Ford dealerships to purchase three (3) Ford F150 Super Cab Pickup 4X2 trucks. The due date was June 14, 2021. No quotes were received. The need to replace these vehicles ahead of the separate White Fleet Replacement procurement is due to an immediate need for replacement vehicles for this department. One vehicle is listed as “totaled” due to an engine failure and two additional trucks require repair that costs exceed the worth of the aged vehicles.
Due to the current inventory shortage in the vehicle manufacturing industry procuring vehicles without a extended lead time is almost impossible. Staff was able to identify (3) Ford F150 Vehicles at Downtown Ford Sales in Sacramento that closely matched our build sheets for our Security Trucks. The sale from another entity fell through leaving the fleet trucks available for immediate purchase.
Staff began the Purchase Order Process in order to secure these vehicles.
Funding
:
ESSER II/ESSER III
Fiscal Impact
:
$155,680.26
Recommendation
Approve the ratification for purchase order to procure three (3) new Ford F150 Super Cab Pickup 4x2 trucks for the Security Department with Downtown Ford Sales.
Approvals:
Recommended By:
Signed By:
Melanie Koslow - Director of Maintenance and Operations
Signed By:
Cristian Lepe - Transportation Coordinator
Signed By:
Elizabeth McClanahan - Director of Purchasing and Warehouse
Signed By:
Mika Arbelbide - Director of Fiscal Services
Signed By:
Dr. Lisa Gonzales - Chief Business Officer
Signed By:
Dr. Adam Clark - Superintendent